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Style Sheet for the Journal of the Rutgers University Libraries

Proper Treatment of Names

  1. In sentences, the journal title should appear as “the Journal of the Rutgers University Libraries” with a lowercase “the” unless it starts a sentence (CMS 8.168). This applies to the shortened form as well: “the Journal.” This form supplants the previously used form, “The Journal.”
  2. The formal name of the library system today is “Rutgers University Libraries.” It is not preceded by “the” and all words are capitalized. The proper name must be used the first time the name of the system appears in the text. Subsequent references may use “the Libraries” (capitalized). This does not affect historical references to “the Journal of the Rutgers University Library,” which the publication was once called, or to when there was only one Rutgers library.
  3. Reference to physical spaces (as opposed to the library system) as “libraries” or “library” is lowercase.

    Correct: There are more than 20 libraries throughout Rutgers. The Libraries provide access to over 5 million volumes.
    Incorrect: The Library is located on College Avenue. The Libraries in New Brunswick are open until 2 a.m.
  4. Verb agreement: “Rutgers University Libraries” and “the Libraries” should be treated as plural nouns.
  5. “RUL” is never used to refer to Rutgers University Libraries in formal communications. This rule also applies in the context of citations.
  6. Names of libraries within the system:

    First useShortened form for subsequent uses*
    Center of Alcohol Studies LibraryAlcohol Studies Library
    Archibald S. Alexander LibraryAlexander Library
    Library AnnexAnnex
    Art Library 
    Stephen and Lucy Chang Science LibraryChang Library
    Digital Humanities Lab 
    Mabel Smith Douglass LibraryDouglass Library
    East Asian Library 
    Sharon A. Fordham Multimedia LabFordham Lab
    Margery Somers Foster CenterFoster Center
    Kilmer Library 
    Library of Science and Medicine 
    Mathematical Sciences and Physics LibraryMath/Physics Library
    Media Center
    Blanche and Irving Laurie Performing Arts LibraryPerforming Arts Library
    Scholarly Communications Center
    James B. Carey LibraryCarey Library
    Special Collections and University Archives
    Paul Robeson LibraryRobeson Library
    John Cotton Dana LibraryDana Library
    Institute of Jazz Studies
    George F. Smith Library of the Health SciencesSmith Library
    Robert Wood Johnson Library of the Health SciencesRobert Wood Johnson Library

    *The author may also elect to use common nouns—e.g. “the library” or “the institute.” Generally, avoid the use of acronyms and initialisms (“IJS, SCC, LSM”) except when space is very limited (RESG p.12 #1-3).

     

    1. Preferred treatment of specific Rutgers classes is as proper nouns: “the Class of 1946.” Subsequent references to that specific class can use “the class.”

    Numbers

    1. Centuries should be expressed as numerals, rather than spelled out, when they are 10th or above (follows ordinal number rule RESG p.25 #1).  They are hyphenated when used as compound adjectives: “19th century” but “19th-century novel.” An exception would be when the century begins a sentence (RESG p.25 #5), as numbers beginning sentences must be spelled out.

    General Formatting

    1. The title on the first page of each article is set roman, all caps. The byline is set italic, all caps, with the author’s email set roman, all lowercase, beneath it.  Titles for subsections of articles are set bold, roman, title case.

    Citations

    1. Add the following to the beginning of each article’s NOTES section:

      Unless otherwise stated, manuscript collections are held by Special Collections and University Archives, Rutgers University Libraries, New Brunswick, New Jersey.
    2. In articles that cite the Daily Targum, the following should be added to the beginning of the article’s NOTES section:

      The Rutgers–New Brunswick campus newspaper has been called at various times the Daily Targum, Rutgers Daily Targum, Rutgers Targum, and the Targum.

      Thereafter, citations can follow this model:

      Targum, Date, Page.
    3. ProQuest citations should follow this model:

      "Article Title," New York Times (1857–1922); Date; ProQuest Historical Newspapers: The New York Times, p. no.
    4. Citations from processed collections should follow this model:

      “Document Name” in Collection Name (Collection no.), Box no., Folder no.
    5. For unprocessed collections, follow this model:

      Item, Date, Collection Name, Folder Name, Unprocessed.





    Creative Commons License

    1. Boilerplate text for the Creative Commons License:

      JRUL is licensed under a Creative Commons Attribution-Noncommercial-NoDerivs 4.0 United States License.
    Frequent errors addressed in RESG
    IssueQuick explanationReference
    Second references to colleges, institutes, etc.Use common noun.RESG p.12 #1-3
    Titles of newspapersLowercase “the,” set roman.RESG p.18 #6
    Titles of personsLowercase except for honorifics.RESG p.19 #9
    Academic credentialsAvoid or spell out with description.RESG p.19 #10
    Format of URLsNo “http://” or “www.” Set bold, not underlined.RESG p.20 #2-5
    Cardinal and ordinal numbersOne (first) through nine (ninth); 10 (10th) and higher.RESG p.25 #1
    Bulleted listsOne long sentence or begin with complete sentence.RESG p.34 #1
    Serial commasAlways used except with “&” (which is discouraged).RESG p.35 #1
    Hyphenation of prefixesTends toward closing of compound words.RESG p.38 #7
    Hyphenation of suffixesRarely hyphenated, so “systemwide.”RESG p.38 #10
    Terminal punctuationSet in style of preceding word.RESG p.38
    Block quotationsNo quotation marks.RESG p.39 #3