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Style Sheet for the Journal of the Rutgers University Libraries
Proper Treatment of Names
- In sentences, the journal title should appear as “the Journal of the Rutgers University Libraries” with a lowercase “the” unless it starts a sentence (CMS 8.168). This applies to the shortened form as well: “the Journal.” This form supplants the previously used form, “The Journal.”
- The formal name of the library system today is “Rutgers University Libraries.” It is not preceded by “the” and all words are capitalized. The proper name must be used the first time the name of the system appears in the text. Subsequent references may use “the Libraries” (capitalized). This does not affect historical references to “the Journal of the Rutgers University Library,” which the publication was once called, or to when there was only one Rutgers library.
- Reference to physical spaces (as opposed to the library system) as “libraries” or “library” is lowercase.
Correct: There are more than 20 libraries throughout Rutgers. The Libraries provide access to over 5 million volumes.
Incorrect: The Library is located on College Avenue. The Libraries in New Brunswick are open until 2 a.m.
- Verb agreement: “Rutgers University Libraries” and “the Libraries” should be treated as plural nouns.
- “RUL” is never used to refer to Rutgers University Libraries in formal communications. This rule also applies in the context of citations.
- Names of libraries within the system:
First use Shortened form for subsequent uses* Center of Alcohol Studies Library Alcohol Studies Library Archibald S. Alexander Library Alexander Library Library Annex Annex Art Library Stephen and Lucy Chang Science Library Chang Library Digital Humanities Lab Mabel Smith Douglass Library Douglass Library East Asian Library Sharon A. Fordham Multimedia Lab Fordham Lab Margery Somers Foster Center Foster Center Kilmer Library Library of Science and Medicine Mathematical Sciences and Physics Library Math/Physics Library Media Center Blanche and Irving Laurie Performing Arts Library Performing Arts Library Scholarly Communications Center James B. Carey Library Carey Library Special Collections and University Archives Paul Robeson Library Robeson Library John Cotton Dana Library Dana Library Institute of Jazz Studies George F. Smith Library of the Health Sciences Smith Library Robert Wood Johnson Library of the Health Sciences Robert Wood Johnson Library
*The author may also elect to use common nouns—e.g. “the library” or “the institute.” Generally, avoid the use of acronyms and initialisms (“IJS, SCC, LSM”) except when space is very limited (RESG p.12 #1-3).
- Preferred treatment of specific Rutgers classes is as proper nouns: “the Class of 1946.” Subsequent references to that specific class can use “the class.”
- Centuries should be expressed as numerals, rather than spelled out, when they are 10th or above (follows ordinal number rule RESG p.25 #1). They are hyphenated when used as compound adjectives: “19th century” but “19th-century novel.” An exception would be when the century begins a sentence (RESG p.25 #5), as numbers beginning sentences must be spelled out.
- The title on the first page of each article is set roman, all caps. The byline is set italic, all caps, with the author’s email set roman, all lowercase, beneath it. Titles for subsections of articles are set bold, roman, title case.
- Add the following to the beginning of each article’s NOTES section:
Unless otherwise stated, manuscript collections are held by Special Collections and University Archives, Rutgers University Libraries, New Brunswick, New Jersey.
- In articles that cite the Daily Targum, the following should be added to the beginning of the article’s NOTES section:
The Rutgers–New Brunswick campus newspaper has been called at various times the Daily Targum, Rutgers Daily Targum, Rutgers Targum, and the Targum.
Thereafter, citations can follow this model:
Targum, Date, Page.
- ProQuest citations should follow this model:
"Article Title," New York Times (1857–1922); Date; ProQuest Historical Newspapers: The New York Times, p. no.
- Citations from processed collections should follow this model:
“Document Name” in Collection Name (Collection no.), Box no., Folder no.
- For unprocessed collections, follow this model:
Item, Date, Collection Name, Folder Name, Unprocessed.
Creative Commons License
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JRUL is licensed under a Creative Commons Attribution-Noncommercial-NoDerivs 4.0 United States License.
Frequent errors addressed in RESG Issue Quick explanation Reference Second references to colleges, institutes, etc. Use common noun. RESG p.12 #1-3 Titles of newspapers Lowercase “the,” set roman. RESG p.18 #6 Titles of persons Lowercase except for honorifics. RESG p.19 #9 Academic credentials Avoid or spell out with description. RESG p.19 #10 Format of URLs No “http://” or “www.” Set bold, not underlined. RESG p.20 #2-5 Cardinal and ordinal numbers One (first) through nine (ninth); 10 (10th) and higher. RESG p.25 #1 Bulleted lists One long sentence or begin with complete sentence. RESG p.34 #1 Serial commas Always used except with “&” (which is discouraged). RESG p.35 #1 Hyphenation of prefixes Tends toward closing of compound words. RESG p.38 #7 Hyphenation of suffixes Rarely hyphenated, so “systemwide.” RESG p.38 #10 Terminal punctuation Set in style of preceding word. RESG p.38 Block quotations No quotation marks. RESG p.39 #3